> ## Documentation Index
> Fetch the complete documentation index at: https://docs.assetgullak.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Assets

> Tracking the physical hardware behind your devices — and everything else you own.

Assets are your physical inventory — laptops, monitors, furniture, anything with a purchase date and (usually) a warranty. A device and an asset are related but separate: a device is the *software agent's* view of a machine (what's installed, how it's performing); an asset is the *inventory* view (what you paid, who has it, when the warranty runs out). They can be linked together from either side.

## The Assets list

Asset tag, name, category, who it's assigned to, status, warranty expiry (shown in red if expired or within 30 days), and a link to the device it's paired with, if any.

## Status and what each one means

An asset moves through a lifecycle, and every transition is recorded with context — not just "status changed," but *why*.

| Status          | Meaning                             |
| --------------- | ----------------------------------- |
| **Active**      | In use, operational                 |
| **Maintenance** | Being serviced or repaired          |
| **Storage**     | Not currently in use, stored safely |
| **Faulty**      | Malfunctioning or broken            |
| **Retired**     | End of life, no longer in use       |
| **Scrapped**    | Disposed of or destroyed            |
| **Lost**        | Cannot be located                   |

Changing an asset's status asks for details specific to where it's going — this is what makes the asset's history actually useful later, rather than just a list of dates:

<AccordionGroup>
  <Accordion title="Moving to Maintenance">
    Vendor/service provider, cost, expected return date, and an RMA or work order number — everything you'd want on hand if you're following up on a repair.
  </Accordion>

  <Accordion title="Moving to Storage">
    Where it physically is (e.g. "Shelf B3, Server Room 2").
  </Accordion>

  <Accordion title="Moving to Retired">
    What replaced it, if anything — the replacement's asset tag.
  </Accordion>

  <Accordion title="Moving to Scrapped">
    How it was disposed of (recycled, sold, donated, destroyed), a certificate or e-waste receipt number, and — if sold — the recovered value.
  </Accordion>

  <Accordion title="Moving to Lost">
    Whether it was lost or stolen, a police report number if stolen, and its last known location.
  </Accordion>
</AccordionGroup>

Every status change also has an optional free-text note, on top of the structured fields above.

## Asset detail

Purchase date, purchase price, warranty status, current assignment, linked device (if any), and notes. The **Assignment history** tab shows every person this asset has been assigned to over time, most recent first.

## Warranty & Asset Age policies

Two policy types watch assets specifically rather than devices — **Warranty Expiry** flags anything with a warranty ending soon, **Asset Age** flags anything older than a threshold you set. See [Policies & Compliance](/core-concepts/policies) for how these evaluate; both show up in [Alerts](/core-concepts/alerts-vs-violations) like any other violation, just without a device status badge since there's no device attached.

## Reports

The on-demand **Asset Export** and **Maintenance Export** reports pull directly from this data — the maintenance report specifically surfaces every transition into Maintenance status, with the vendor/cost/RMA details above as real columns. See [Reports](/features/reports).